If you find that your to-do list is growing and you never have enough time to get things done, try these six steps to managing it all. You can organize the things that require your time just like you do the things in your space.
Organizing is a set of behaviors and the way that we can be most successful when we set out to change behavior is to recognize that it is a process of change that happens and needs to be maintained over time. When it comes to organizing anything such as your time or your space, think of: SCORES.
Using time as an example you begin with the SORT step and gather all of your standing commitments as well as the to-do items. It makes sense that you cannot manage your time effectively if you don't have a full accounting of everything that you need or want to do. The next step requires you to determine how many hours of waking time you have available. You then want to COUNT how much time you estimate each of the items on your list will take to complete. Remember to include tasks such as commuting, checking email and social media, and eating meals. The amount of time spent on these activities adds up.
Now it's time to ORGANIZE the items that require your time and determine which of the following time management tools will be most helpful. Purge or delete items from your list that are not necessary to keep on the list or your schedule. Have you been going out of habit or obligation? You can ask yourself what would happen if this didn't get done? Now go through your planner and lists to identify those items that can be delegated or shared. You don't have to do everything and you will be more efficient using your time to do things that only you can do. There is great benefit to delegating or sharing for both you as well as the other person. Everyone will learn which is empowering and productive. You can also postpone or delay non-urgent tasks if there is no deadline. This tool enables you to prioritize and plan. Streamline tasks that yield the same results with fewer steps. In some cases getting a task or project done has more benefit than waiting for it to be "perfect". There is something to be said for momentum and closure.
Finally, RETURN each to-do to your planner and schedule to- do's like you would an appointment. Assigning tasks to a specific date and time slot is more likely to ensure that they will get done. At the end of each day, EVALUATE your progress and adjust, as needed. Be sure to do this at the end of the week and plan for the following week. SUSTAIN these practices for success. Neither the problem or change happens overnight.